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Program Synopses

INJURY & ILLNESS PREVENTION PROGRAM (IIPP)

Synopsis:
8 CCR § 3203. The Injury & Illness Prevention Program (IIPP), sometimes called "SB198", is the framework safety program that applies to all workplace environments with 10 or more employees. The IIPP outlines the over-all responsibilities and program elements, which apply to all other safety programs that, are task-specific and/or regulation-specific.

Program Elements:

  • Charter for Safety Committees.
  • Current names and locations of area Safety Coordinators.
  • Written safety rules or "Codes of Safe Practice" for each piece of equipment and potentially hazardous task.
  • Regularly scheduled or "periodic" safety inspections of each area.
  • Written reports of the hazards found during the periodic inspections.
  • Accident investigation including corrective actions, root cause analysis, and reporting procedures.
  • Communication (i.e. safety committee reports, suggestion box etc.).
    Employee training.
  • Discipline procedures for employees who don't follow the Codes of Safe Practices.
  • Record keeping.
HAZARDOUS MATERIALS BUSINESS PLAN (HMBP)

Synopsis:
The HMBP is designed to ensure.
1. Compliance with federal and state Community Right-to-Know laws.
2. The fire department (or other emergency responders) is provided with the necessary information to safely and appropriately respond to foreseeable incidents such as: a fire, hazardous materials release or other emergency.
3. Hazardous materials and waste are properly managed (assignment of responsibility, proper hazardous material containment, separation, etc.)
4. The necessary equipment is available and the employees have the necessary training to respond to a hazardous material release.

Program Elements:

  • The designated locations of various hazardous materials and wastes that are above a threshold amount. Threshold amounts include over 200 cubic feet of a compressed gas, or over 55 gallons of a hazardous liquid, or 500 pounds of a solid material.
  • The locations of emergency equipment.
  • Emergency contacts, both work and home telephone numbers.
  • Site and facility maps which identify the locations of the hazardous material and waste, emergency equipment locations, gas mains, water mains, storm drains, etc.
  • EPA identification numbers and the posting requirements.
HAZARD COMMUNICATION PROGRAM (HAZCOM)

Synopsis:
29 CFR 1910.1200 & 8 CCR § 5194. This written program provides the employees with information regarding hazardous substances in the workplace and outlines the measures they can take to protect themselves from the hazards associated with these materials. This program should be reviewed and updated periodically to reflect changes and new hazards associated with the materials in each area. Each facility's chemical inventory also needs to be reviewed and updated periodically. This program also requires periodic employee training.

Program Elements:

  • An explanation of employee rights.
  • Annual employee training covering the written program, chemical inventory, container management, hazards, and MSDSs.
    A complete chemical inventory, regardless of quantity.
  • Container management - including labeling, storage and handling requirements.
  • Complete set of Material Safety Data Sheets (MSDSs).
  • An explanation of the terms such as: toxic, corrosive, flammable, reactive, IDLH, PEL, TWA, etc.
  • PPE requirements.
  • Basic toxicology and routes of entry into the body.
EMERGENCY ACTION PLAN (EAP)

Synopsis:
29 CFR 1910.38/.120/.156, & 8 CCR § 3220 & 3221. This program requires a written document and employee training as to employee responsibilities, evacuation plan, and emergency and site specific procedures to follow during an emergency. The EAP provides a smoother transition between the initial incident and when professional emergency responders arrive on scene. This plan should be reviewed periodically in order to verify the emergency equipment, evacuation routes, relocation areas, etc. are appropriate. After the program review, update and approval, annual evacuation drills and fire extinguisher training is typically scheduled.

Program Elements:

  • Emergency Specific Procedures (Fire, Earthquake, Medical, Bomb Threat, Riot, etc.).
  • The names and locations of the area Evacuation Coordinators.
  • Roles and Responsibilities of management, coordinators, employees.
  • Evacuation map and exit routes.
  • Relocation areas for employees and tenants.
  • Locations of fire extinguishers, First Aid kits, Electrical panels, etc.
  • Emergency phone numbers.
  • Identify alarm systems and sounds.
  • Head count procedure.
  • Training.
BLOODBORNE PATHOGEN PROGRAM (BBP)

Synopsis:
29 CFR 1910.1030 & 8 CCR 5193. The Bloodborne Pathogen (BBP) program or commonly referred to as the infection control program, requires that certain provisions be made for any person who may come into contact with blood or blood containing products in the workplace. It's purpose is to eliminate or minimize occupational exposure to Hepatitis, HIV and other bloodborne pathogens that employees, including contractors may encounter in their workplace.

Program Elements:

  • Identification of potential exposure situations and the assignment of relative risk factor to designated groups of employees.
  • Employee training.
  • Explanation of epidemiology and symptoms of blood related diseases.
  • Explanation of the modes of transmission of bloodborne pathogens.
    Employee risk determination: employee groups are categorized into 3 groups, all of which have different requirements.
  • The department specific exposure control plans.
  • The use and limitations of methods that will prevent or reduce exposure including the City's department-specific engineering controls, work practices, and PPE.
  • The Hepatitis B vaccine or declination form requirement.
  • The department-specific biohazard waste handling and disposal procedures.
  • The department-specific procedures in the event an exposure incident occurs and medical follow-up.
PERSONAL PROTECTIVE EQUIPMENT POLICY (PPE)

Synopsis:
29 CFR 1910.32 & 8 CCR § 3380. The PPE policy determines what PPE (safety glasses, safety shoes, gloves, etc.) is to be worn under specific circumstances. Because the policy requires that PPE must be provided at no cost to the employees, it references the compensation policies to employees and the frequency in which PPE can be obtained. For example, the policy may identify prescription eyewear (monetary allocation every 2 years), safety shoes, gloves, etc. the proper type(s) and when they should be used are specifically identified in this policy.

Program Elements:

  • Determine the locations and/or task specific uses of personal protective equipment.
  • Outline the use, selection, and limitations of PPE.
  • Include ANSI standards and minimum PPE requirements.
  • Department -specific PPE: gloves, hard hats, safety glasses, safety shoes, hearing protection, etc.
  • Communication of potential equipment allocations by type per employee.
FALL PROTECTION PROGRAM

Synopsis:
29 CFR 1910.66/.128-.131 & 29 CFR 1926.500 & 8 CCR § 3210-3215. This program requires that all employees who work over 30 inches off the ground, without standard guard rails, more that 4 times a year, for more than 10 minutes, be provided with a fall protection program. Employees identified as evolved in Construction work are allowed to be 7.5' off the ground without fall protection. The revised standard became effective last year.

Program Elements:

  • The Cal/OSHA, Fed/OSHA and ANSI standards on fall protection.
  • Types of jobs in the exposure category.
  • Types and proper use of the department-specific fall arrest equipment.
  • How to properly attach the lanyards, rope grabs, etc.
  • How to properly don the full body harness.
  • Specific ladder work, tree work, confined space work equipment and/or procedures.
  • Other fall protection measures such as safety nets, spotters, etc.
RESPIRATORY PROTECTION PROGRAM

Synopsis:
29 CFR 1910.94/134 & 8 CCR § 5144. The standard requires the employer to designate a "program administrator " who is qualified to administer the program. The employer must identify and evaluate respiratory hazards in the workplace. Employees must be fit tested annually with the respirators they will be using. Prior to being fit tested all employees must undergo a medical evaluation by a physician or other professionally licensed healthcare provider (PLHCP). As part of the medical evaluation, it is strongly recommended that employees undergo pulmonary function testing initially. Subsequent annual medical evaluations can be accomplished with a medical questionnaire that is reviewed the PLHCP. The employee responses on the questionnaire will determine if a follow up medical examination is necessary.

Program Elements:

  • Procedures for selecting appropriate respirators and cartridges based on respiratory hazards and consideration of the employees' work environment and the conditions under which the respirators will be used.
  • Procedures for annual fit testing for tight-fitting respirators.
  • Procedures for using respirators in routine situations and in reasonably foreseeable emergencies.
  • Procedures for cleaning, disinfecting, storing, repairing, removing from service or discarding, and otherwise maintaining respirators. A schedule for these procedures must also be established.
  • Procedures for ensuring adequate air supply, quantity, and flow for breathing for Supplied Air Respirators (SARs and SCBAs).
  • Procedures for training and information on the respiratory hazards to which they are potentially exposed during routine and emergency situations.
  • Procedures for periodically reviewing the effectiveness of the program.
    Provisions for medical evaluation of employees who must use respirators.
  • Annual training on the proper use of respirators, including donning and doffing; limitations, maintenance, cleaning, and storage.
HEARING CONSERVATION PROGRAM

Synopsis:
29 CFR 1910.95 & 8 CCR § 5099. This program is required when employees are exposed to noise at or above 85dbA. This program requires that a determination be made of when employees are exposed to noise that is at or above 85dbA. These employees are to have annual audiometric testing, and be provided with appropriate hearing protection.

Program Elements:

  • Identification of areas where hearing protection is required (i.e. equipment noise inventory).
  • Employee training on selection, use and care of hearing conservation devices.
  • Required hearing protection signage for areas identified.
  • Annual hearing testing of employees in the exposure category (medical surveillance).
LOCKOUT / TAGOUT PROGRAM

Synopsis:
29 CFR 1910.147 & 8 CCR § 3314. This is required for all machine tools and other equipment containing hazardous energy. In the event a piece of equipment is in service, under repair, or unsafe to use, it must be locked and tagged out so to render it safe and inoperable.

Program Elements:

  • The City's department-specific lock and tag devices used.
  • Location of specific power sources that provide energy.
  • Where each machine tool is located.
  • Portable equipment and how to properly lock and tag them.
  • Shift changes / leaving the site after equipment has been locked or tagged out.
  • Device placement and removal protocol.
  • Authorized and affected employee determinations.
  • Written procedures for each machine.
ERGONOMICS PROGRAM

Synopsis:
8 CCR § 3203 & 6401.7. This program is currently suspended but was required if the employer has two or more repetitive motion injuries in a 12-month period, by employees performing a similar job.

Program Elements:

  • Adjustments of office equipment specific to the individual.
  • Review of proper body mechanics and posture.
  • Review of helpful stretches at periodic break intervals.
  • Review of the office equipment and their adjustability.
CONFINED SPACE PROGRAM

Synopsis:
29 CFR 1910.146 & 8 CCR § 5156-5158. This program is required for employees who enter a confined space, or a permit-required confined space.

Program Elements:

  • Training regarding confined space definitions and terminology including oxygen deficiency & asphyxia.
  • Air evaluation and monitoring.
  • Proper use and types of monitoring equipment.
  • Different types of rescue plans.
  • Types of rescue equipment.
  • The role of the confined space attendant.
    The responsibilities of the confined space entrant.
  • Permit-required vs. non-permit required confined spaces on site.
  • Most common atmospheric hazards: Carbon Monoxide, Hydrogen Sulfide, Chlorine, and Methane.
  • Physical confined space hazards.
  • A rescue system must be established and persons readily available in the event of an emergency.
STORM WATER POLLUTION PREVENTION PLAN

Synopsis:
A Storm Water Pollution Prevention Plan (SWPPP) is required by the State Water Resources Control Board. The SWPPP explains the management practices and engineering controls in place to prevent pollutants from entering the storm water system and the environment.

Program Elements:

  • Site location and regional information.
  • Description of the site and identification of potential sources of pollution.
  • Description of potential sources of pollutants, existing sample data, and methods of isolating storm drain discharges from sanitary sewer discharges.
  • Management Controls including structural controls (description of secondary containment, segregation of hazardous materials, etc.) and non-structural controls (spill prevention and response, erosion control, control of irrigation runoff, plan implementation, and employee training).
  • Inspections, sampling, and record keeping
  • Best Management Practices, demonstration of continuous improvement.

 

 

 

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